Assegai Recruitment
Job Title
Executive Personal Assistant
Employment Type
Full Time
5 to 10 years
R27000 to R30000
Job Published
30 November 2021
Job Reference No.

Job Description

Seeking an Executive Personal Assistant to join a leading consulting engineering company in Rivonia. The incumbent will be reporting to the 5 Executive Directors.

Main Duties:
• Assist Directors by supporting them with correspondence, filing, compilation of documents and spreadsheets
• Telephoning and travel arrangements
• Arranging and co-ordinate meetings
• Arranging catering for internal company meetings and meetings with clients
• Supplier and Tender documentation compilation and review
• Assisting with social events, planning & arrangement of catering thereof
• Ordering of office supplies and office management
• Any other general administrative duties and tasks that might be done to free up Directors as much as possible, so that they can concentrate on their management and technical responsibilities

Desired Experience & Qualifications:
• Matric
• Secretarial Certificate / Business Administration Certificate
• Admin, PA or Business-related degree (advantageous)
• 5-10 years Secretarial and Administrative work, acting in a personal assistant role to senior company executives

Skills and attributes:
• Computer literate, proficient in MS Office (i.e. Word, Excel, PowerPoint and Outlook)
• Strong English communication skills, both written and verbal
• Excellent telephone etiquette
• Ability to work independently and under pressure, juggling multiple tasks and tight deadlines
• Effective planning and organizational skills
• Critical thinking, complex problem solving and sound judgement
• Good people management skills
• Reading comprehension and active learning
• Dynamic, self-motivated, takes responsibility and ownership of tasks
• Attention to detail